Turf Installation - Newtown Estates Park Baseball Field 2

Closed State & local contract opportunity Posted

Solicitation number
2025-QQ-563
State
Florida
Responses due

Opportunity facts

Jurisdiction
Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

Sarasota County is conducting a Quick Quote (2025-QQ-563) procurement for a comprehensive turf installation project at Newtown Estates Park Baseball Field 2, located at 2800 Newtown Blvd in Sarasota, Florida. The county is seeking a contractor to provide and install 60,000 square feet of Certified TIFTUF Bermuda Turf, specifically requiring "Big Roll" turf between 42" and 48" in width with a 1.5" thickness composed of 0.75" grass and 0.75" soil. The project involves a full field renovation for a baseball field, with a tentative installation date of November 15, 2025. Key procurement dates include a bid release on October 15, 2025, a deadline for questions on October 29, 2025, and a response deadline of October 31, 2025, at 2:30 pm. Contractors must electronically submit proposals through a secure procurement portal and will be evaluated based on responsiveness, responsibility, and lowest total bid price. The successful contractor must install the sod within 24 hours of harvesting, use self-contained big roll sod installers, and adhere to specific installation requirements, including conforming to irrigation zone layouts.

No specific set-aside designations or restrictions on respondent types were explicitly mentioned in the procurement documents. The project has a maximum budget threshold of $50,000, with the contractor's fee to be inclusive of all costs, including delivery and installation, and no additional fees to be paid by the county. Contractors are required to provide at least three references demonstrating similar experience, though no specific licenses or certifications were noted as mandatory. The county will provide field preparation, including laser grading, and pre-plant fertilization, while the contractor will be responsible for unloading and installing the turf. The installed turf will be warranted for 15 calendar days from the county's acceptance, and the county reserves the right to reject turf of unacceptable quality and request clarifications or additional information from bidders during the procurement process.

Opportunity text

Sarasota County is requesting quotes from bidders to provide and install 60,000 SQ. FT. of TIFTUF Bermuda Turf to Newtown Estates Park Baseball Field.

  1. PROJECT LOCATION: NEWTOWN ESTATES PARK BASEBALL FIELD 2
    1. Location: 2800 NEWTOWN BLVD. SARASOTA, FL
    2. Field Type: BASEBALL FIELD
    3. Field Quantity: FULL FIELD RENOVATION
    4. Turf Type: Sod as specified below
    5. Total Quantity: 60,000 SQ.FT.
    6. Tentative Installation Date: November 15th, 2025
  2. TURF SPECIFICATIONS - SOD
    1. Certified TIFTUF Bermuda Turf.
    2. "Big Roll" turf, shall be between 42" and 48" in width. Contractor may use a double roll if desired.
    3. Turf shall be a 1.5" thickness of cut; composed of 0.75" grass, 0.75" soil.
    4. Turf shall be field maintained at a cut height of 1" or lower.
    5. Blue Tag Certification shall be provided to the County's designated Project Manager at the time of delivery.
  3. INSTALLATION
    1. Contractor shall install sod within 24 hours of harvesting.
    2. Field preparation, including laser grading, is being provided by the County.
    3. The Contractor shall plant the sod immediately upon arrival. All mesh backing will be removed during installation.
    4. The County will perform pre-plant fertilization of the field to ensure the best conditions for the plants to establish and provide watering of newly installed turf, as required.
    5. Contractor's delivery of the turf shall include unloading from the delivery truck by the Contractor's representative. The County will not supply any equipment for use by the Contractor's representative.
    6. The Contractor shall use proper equipment to prevent damage to turf or grade. The Contractor shall not use any equipment with attachments such as frontend loaders, tractors, skid steers, etc. only to use self-contained big roll sod installers.
    7. The Contractor shall install turf to conform to the irrigation zone layout, lightly watering immediately after installation of each zone. An irrigation layout drawing will be provided to the awarded Contractor.
    8. At completion of each area of turf work, Contractor shall remove all debris, equipment, and surplus materials, including but not limited to sod netting. All material removed shall be disposed of off-site by the Contractor.
    9. During installation of turf, the Contractor shall consult with the County for inspection and approval of work quality. In the event the County, in its sole discretion, determines there is unsatisfactory work, the Contractor shall be responsible for replacing those areas specified by the County. Replacement shall be at no additional cost to the County.
    10. The Contractor shall install the sod to form a solid mass. Sod should be laid tightly together and not be laid on top of other sod or overlap corners. Sod shall be rolled upon completion of installation.
  4. CONTRACTOR RESPONSIBILITIES
    1. The Contractor shall coordinate the installation schedule with the County's designated Project Manager, providing no less than 24 hours' notice of installation date.
    2. Contractor will coordinate work so that there is minimal to no interruption to daily work and activities at any location.
    3. Contractor is responsible for any damage to County or personal property due to negligence on the part of the Contractor or their employees. Restoration shall be made to the County's satisfaction.
  5. COUNTY ACCEPTANCE
    1. The County shall have the right to reject turf that is of unacceptable quality in the sole opinion of the County.
  6. WARRANTY
    1. All turf and materials provided by the Contractor shall be fully warranted from the date of County's acceptance for a period of 15 calendar days.
  7. FEE
    1. Contractor's fee shall be inclusive of all costs, including delivery and installation. No additional costs/fees will be paid by the County.

Files

File Type Posted
Turf_Installation_-_Newtown_Estates_Park_Baseball_Field_2.pdf PDF
2025-QQ-563_Requirements.pdf PDF

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