Tunable Continuous Wave Titanium Sapphire Laser System (UW-MAD) [18-0029]

The University of Wisconsin-Madison Purchasing Services is soliciting bids for a Tunable Continuous Wave Titanium Sapphire Laser System for the Physics Department, located in Madison, Wisconsin. The procurement seeks a comprehensive laser system capable of generating single-frequency light with specific wavelength and power requirements, specifically in the 698-875 nm range, with continuous wave output powers exceeding 3.5 watts at 698 nm and 4.8 watts at 813 nm. The system is intended for atomic spectroscopy and laser cooling and trapping applications. Bidders must demonstrate five years of experience providing laser systems and be original manufacturers, authorized distributors, or manufacturer-authorized dealers with service and repair capabilities. The solicitation requires three client references from comparable institutions within the past three years, a comprehensive client list, proof of debarment status, and a completed vendor information form. Key dates include written questions due by November 21, 2017, and bids due by November 28, 2017, at 2:00 p.m. CST. The University reserves the right to require oral presentations, product demonstrations, and vendor site visits prior to award, with desired delivery as soon as possible following order receipt.

The procurement encourages supplier diversity, with a goal of directing 5 percent of the contract price to certified Minority Business Enterprises (MBE), Woman-Owned Businesses (WBE), and Disabled Veteran-Owned Businesses (DVB). The equipment must be installed at 1150 University Avenue in Madison, with the warranty period beginning after successful acceptance testing within 15 days of installation. Bid pricing must be submitted as net unit prices in U.S. dollars, with award based on the lowest extended net total price deemed in the best interest of the University. All delivery and installation charges, including risk of loss, packing, freight, insurance, setup, and instructional manuals, must be included in the bid price on an FOB Destination Installed basis, excluding import/export costs. The University will handle custom charges and fees for imported products through its designated customs broker, with payment made net 30 days following acceptance. While no specific budget range is mentioned, the complexity of the laser system suggests a significant investment in specialized scientific equipment.