Tubular Markers

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Maine Department of Transportation (MDOT), is issuing a Request for Quotation (RFQ) for tubular delineator markers. The procurement seeks 1,370 units of white markers and 680 units of yellow markers that must meet rigorous technical specifications including flexibility, durability, UV resistance, a minimum height of 42 inches with a flattened upper end measuring at least 3 inches wide by 12 inches long, and compatibility with an 8-inch diameter anchoring base system. Qualified vendors must submit completed Appendix B Specification Compliance Checklists, Appendix A Bid Cover Pages with Responsible Bidder Forms, product data or literature verifying compliance with all specifications, and Appendix D Federal Document Agreement Forms. Delivery is expected within 10 weeks after receipt of order to the primary location at Maine Department of Transportation, 133 Fyfe Road, Farmington, ME 04938, with vendors required to be capable of delivering to any State of Maine facility. Bid evaluation will be conducted on a best value basis, with awards made to the lowest-priced qualified bidder meeting all specifications and requirements. All quotations must include shipping costs under FOB Destination terms, with pricing guaranteed for a minimum of one year following contract award. Responses are due by February 20, 2026, at 4:00 p.m. Eastern Standard Time through the State of Maine's electronic procurement system (Advantage Vendor Self Service).

This procurement is subject to federal requirements including Buy America provisions, nondiscrimination and equal opportunity obligations, and various certifications regarding debarment, collusion, and federal contract compliance. The State intends to make a single award and reserves the right not to award if bids do not meet specifications or if it is not in the State's best interest. No guaranteed purchase quantity is associated with this opportunity, and no set-aside designations for disadvantaged enterprises are specified in the available documentation. Payment terms are net 30 days upon receipt of acceptable invoices, and the State reserves the right to request price reductions after the first 12-month period, with any increases requiring 60 days' notice and documentation of actual cost increases from manufacturers. No specific budget range or award value is provided in the RFQ, as pricing will be determined by qualified vendor quotations. The State is exempt from federal, state, and local taxes and will not pay for bid preparation costs.