Truck scale service

Westchester County is seeking bids for a comprehensive truck scale service contract through RFB-WC-24200, which will cover inspection, calibration, preventative maintenance, and repair of truck scales at multiple county facilities located in Cortlandt, New Rochelle, Yonkers, Hawthorne, White Plains, and Mount Vernon. The procurement targets scales from manufacturers including Emory-Winslow, Cardinal, Rice Lake, Mettler-Toledo, and Cambridge Scale Works, with services to be performed exclusively by factory-trained technicians. The bid requires contractors to conduct scale inspections and calibrations annually or semi-annually, with precise accuracy testing and calibration aligned with National Bureau of Standards requirements. Bidders must demonstrate at least four years of experience maintaining hydraulic load cells and provide comprehensive services including emergency repairs with a mandatory 4-hour response time. The bid is due on June 26, 2024, before 2 PM, with the resulting contract covering one year and potential extensions for up to four additional annual periods under identical terms and conditions. Evaluation criteria will focus on overall contract cost, incorporating inspection, calibration, labor, and estimated repair parts expenses.

The contract does not explicitly mention specific set-aside designations or restrictions for disadvantaged business enterprises. The procurement allows for scale equipment additions or deletions with 30 days' notice, and explicitly states that fuel surcharges will not be reimbursed. While no incumbent vendors are identified, the county's specifications indicate a sophisticated existing infrastructure with multiple scale types requiring specialized maintenance. The contract covers only physical scale equipment, explicitly excluding computers and operating systems from service scope. Though a specific budget range is not disclosed, the comprehensive service requirements and multi-location coverage suggest a substantial contract value that would be attractive to specialized industrial maintenance and calibration firms with demonstrated expertise in truck scale technologies.