Truck outfitters/ set up new vehicle parts and related supplies

San Bernardino County Fleet Management Department, through the San Bernardino County Purchasing Department, issued a Formal Invitation to Bid (ITB No. VHS126-CFMAI-6317) for truck outfitters, setup of new vehicle parts, and related supplies. The procurement encompasses 23 line items including LED light bars, flood lights, light strips, back rack hardware and mounting components, fuel system equipment (pumps, meters, and hoses), storage solutions (toolboxes and steel chests), and vehicle-specific accessories for Ford F-150, Ranger, Tacoma, and Colorado vehicles, as well as kick-out steps. Bidders must submit pricing in Excel format as detailed in Attachment A (Cost), with unit prices established on a per-each basis; no substitutions are acceptable when brand specifications are listed, and original equipment (OE) parts are mandated. The contract will be awarded to the responsive and responsible bidder offering the best value, with a five-year term beginning August 13, 2026 through August 12, 2031. Key deadlines include questions due by March 3, 2026 at 10:00 AM, bid submissions due by March 10, 2026 at 3:00 PM, and anticipated contract award between March and April 2026. Bids may be submitted electronically through the County's ePro system or in sealed paper form to the Fleet Management Department at 210 N. Lena Road, San Bernardino, California 92415. Evaluation criteria include pricing with early payment discounts of 30 days or greater considered advantageous, F.O.B. destination with freight charges priced separately, and Net 60 payment terms.

San Bernardino County has implemented a five percent (5%) local vendor preference for vendors with principal places of business within San Bernardino County under County Policy 11-10, though this does not restrict non-local vendors from bidding. The solicitation does not identify any current incumbent vendors or set-asides for disadvantaged enterprises. While the County prefers vendors bidding on all items listed, partial bids will be considered at the County's discretion, providing flexibility for vendors with specialized capabilities. Bidders must provide W-9 forms with Federal Tax ID numbers prior to contract award, and the County reserves the right to conduct pre-award surveys to assess bidder capability. No specific budget or award value is disclosed in the solicitation documents; however, pricing will be evaluated competitively across the 23 line items with actual order quantities varying based on Fleet Management's operational needs. Price adjustment requests within the contract term must be submitted 30 days in advance to the Fleet Management Business Office for review and approval.