Truck Bed-Covers & Bed-slides

The Commonwealth of Kentucky Finance and Administration Cabinet, Office of Procurement Services, issued a Request for Quotation (RFQ 758 2000000088) on behalf of the Division of Waste Management for truck bed covers and bed slides. The procurement seeks bids for four Re-TRAX Rolling Bed Covers (two for 2019 Dodge Ram 1500 Crew Cabs and two for 2019 Ford F250s), three truck bed slides (two for 2019 Dodge Ram 1500 Crew Cabs and one for 2019 Ford F250), and one LEER fiberglass bed topper with flip-up rear glass painted white for a Ford F250. All pricing must include delivery, shop work, installation, and labor charges, with completion required within six weeks of order placement. Vendors must bid all line items and submit only one model or brand per item, with pricing provided on an F.O.B. Destination Freight Prepaid basis, exclusive of federal excise tax and Kentucky sales or use tax. The evaluation criteria weightings are 90 points for pricing (with the lowest bidder receiving maximum points) and 10 points for delivery performance measured in calendar days. Written vendor questions were due by December 9, 2019 at 10:00 a.m. ET, with quotations due by December 16, 2019 at 1:30 p.m. ET. Electronic submission through the eProcurement system is preferred, though paper submissions signed in ink are acceptable. The contract will be awarded to a single vendor on a best value basis and establish a master agreement for the Division of Waste Management's use as needed.

Kentucky resident bidders receive reciprocal preference equal to preferences given by the bidder's home state, and qualified bidders including Kentucky Correctional Industries receive additional preferences. All vendors must submit either a Kentucky Tax Registration Application (Revenue Form 10A100) or proof of existing tax permit, while out-of-state vendors must provide a Certificate of Authority to transact business in Kentucky or identify applicable exemptions. Vendors must also complete and submit the Annual Affidavit for Bidders, Offerors, and Contractors affirming compliance with Kentucky campaign finance laws, sales and use tax registration, state tax payment obligations, open trade requirements, and applicable prohibitions. Pricing must remain valid for a minimum of 60 calendar days after the bid due date, and delivery delays result in one percent per day deductions from invoices. The Commonwealth reserves the right to cancel the RFQ if responses exceed available funding. No specific budget range or award value is indicated in the solicitation documents, and no incumbent vendors or existing infrastructure requirements are mentioned.