Troxler 3440 Legacy or InstroTek Xplorer 2 3500 Dens Gauges

The Michigan Department of Transportation (MDOT) issued Request for Proposal (RFP) 25-881 on January 3, 2025, to procure five surface moisture nuclear density gauges, specifically Troxler 3440 Legacy or InstroTek Xplorer 2 3500 models equipped with 8-inch rods featuring 2-inch increments. Each unit must be accompanied by standard accessories including reference standards, chargers, operator's manuals, and two extra battery packs per gauge. The contractor must be the actual manufacturer or an authorized representative capable of providing service, repairs, and technical guidance throughout the warranty period. Pricing must be submitted on an F.O.B. Destination basis with all costs including shipping, handling, and delivery prepaid, and the contractor must accept no-cost pickup and appropriate disposal or recycling of five trade-in Troxler 3440 gauges with the net price after trade-in allowance used to determine the low bid. Key deadlines include a bidder question deadline of January 10, 2025, with anticipated answers posted on January 14, 2025, and a proposal submission deadline of 3:00 p.m. Eastern on January 20, 2025, with delivery expected within 90 calendar days after receipt of order to MDOT's Construction and Technology Building in Lansing, Michigan, between 8:00 a.m. and 3:30 p.m. EST. The contract will be awarded to the responsive and responsible bidder meeting all mandatory minimum requirements and technical criteria with the lowest price, with the anticipated contract begin date of January 31, 2025, and payment to be made via Electronic Funds Transfer within 45 calendar days of final acceptance.

The RFP documentation does not specify set-aside designations or restrictions limiting eligibility to particular categories of organizations such as disadvantaged enterprises, small businesses, or minority-owned firms. No incumbent vendors or current contractors are identified in the available solicitation materials. The documentation does not provide specific budget ranges or anticipated award values, though the net procurement cost will be determined by submitted pricing less any trade-in allowances for the five existing gauges being replaced. Proposals must be submitted electronically through the Michigan SIGMA VSS system in modifiable formats such as Microsoft Word or Excel, and pricing must remain firm for the entire contract term with no renewal options specified in the available documentation.