Troxler 3440 Legacy or InstroTek Xplorer 2 3500 Dens Gauges

The Michigan Department of Transportation (MDOT) issued a Request for Proposal on November 18, 2022, for the procurement of nine surface moisture nuclear density gauges, specifically either Troxler 3440 Legacy or InstroTek Xplorer 2 3500 models. Each gauge must include an 8-inch rod with 2-inch increments and standard accessories including reference standard blocks, drill rods, rod extraction tools, scraper plates, AC and DC chargers, locks with two keys, operator's manuals, quick reference cards, and two extra battery packs per unit. The proposal submission deadline is December 5, 2022 at 3:00 p.m. Eastern Time, with a bidder question deadline of November 23, 2022 at 3:00 p.m. Eastern Time and an anticipated contract begin date of December 12, 2022. All contract activities must be completed and delivered within 60 calendar days from receipt of order to MDOT's Construction and Technology Building in Lansing, Michigan, between 8:00 a.m. and 3:30 p.m. EST. The contract will be awarded on a Pass/Fail basis to the responsive and responsible bidder with the lowest price who meets all mandatory minimum requirements. Bidders must be authorized by the equipment manufacturer to provide service, repairs during the warranty period, and technical guidance regarding hardware and software, and pricing must include all costs associated with the nine new gauges, trade-in and disposal of nine existing Troxler 3440 density gauges, and shipping in transport cases on an F.O.B. Destination basis with prepaid transportation charges.

No specific set-aside provisions for disadvantaged enterprises or restrictions on organization types are identified in this solicitation. There is no incumbent vendor or current contractor information listed, and bidders must accept the State's standard contract terms and conditions. Proposals must include completion of a Confidential Treatment Form, Vendor Questionnaire and Worksheet, Schedule A (Statement of Work), and acceptance of all State Contract Terms and Conditions. The State will make payments exclusively through Electronic Funds Transfer (EFT), with undisputed invoices payable within 45 calendar days of receipt or final acceptance, whichever is later. Contracts equal to or greater than $250,000 require approval by the State Administrative Board, suggesting the potential award value falls within or exceeds this threshold. No specific budget range or award value is provided in the solicitation documents.