Troop e - meadville station - snow removal

The Commonwealth of Pennsylvania, specifically the Pennsylvania State Police Troop E - Meadville Station, is seeking a qualified vendor to provide snow removal and deicing services for its station located at 11025 Murray Road in Meadville, PA. This Invitation for Bid (IFB #6100064390) requires on-call snow removal and application of granular deicing materials in designated areas, with services to be performed at the direction of the station commander. Key deliverables include 60 hours of snow removal/plowing, 30 hours of sidewalk snow removal, 60 tons of granular deicing material, 50 bags of deicing material, and 50 tons of deicing material application. Mandatory requirements include a pre-bid conference on September 9, 2025, at 12:30 PM and a site visit with the station commander, with questions accepted in writing until September 10, 2025, at 11:00 AM. Bidders must submit all documentation electronically through the PA supplier portal, including a completed cost matrix, proof of site visit, worker protection form, current insurance documentation, and PA small business certification. The initial contract term includes the potential for four additional one-year renewals, with the Commonwealth reserving the right to award by line item.

This procurement is specifically designated as a Restricted Small Business Procurement, meaning only businesses currently certified as small businesses through the Department of General Services can submit bids. Vendors must meet comprehensive qualifications, including maintaining workers' compensation and public liability insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence. Criminal background checks will be required for vendor staff who will be unescorted at PSP facilities, including mandatory Federal fingerprint background checks. While specific award values are not explicitly stated, the bid includes a detailed cost matrix allowing vendors to quote unit prices for various snow removal and deicing services. The Commonwealth will only pay for services actually rendered, and vendors must comply with specific requirements such as using designated deicing materials and prohibiting salt on concrete surfaces. Additional compliance requirements include adherence to 13 specific Pennsylvania labor and workforce safety laws, with potential penalties for false certifications including contract termination and a three-year prohibition from bidding on state contracts.