Trojan Technologies UV3000 Parts

The City of Santa Fe, located in Santa Fe County, New Mexico, is seeking to establish a reliable source of parts and materials for a Trojan Technologies UV3000 ultraviolet disinfection system through an Invitation to Bid (ITB). The procurement encompasses 37 line items of original equipment manufacturer (OEM) or equivalent parts, including UV bulbs, ballast assemblies, sensor probes, relay boards, end cap assemblies, and various electronic components. A non-mandatory pre-bid meeting is scheduled for January 29, 2026, at 2:00 p.m. Mountain Time via Microsoft Teams, with sealed bids due electronically through the OpenGov Procurement Portal on February 12, 2026, at 2:00 p.m. Mountain Time. The contract will be awarded to the lowest responsive and responsible bidder based on pricing and compliance with specifications, terms, and conditions. Vendors must demonstrate the capability to stock and supply parts with minimal lead times, as items will be ordered on an as-needed basis through individual purchase orders.

The procurement offers local business preferences of 3% to 6% for resident businesses within Santa Fe city limits, provided bidders submit a valid Resident Business Certificate. Pricing must remain fixed for each contract year, with potential adjustments permitted no more than once annually through written amendment, subject to verifiable documentation of market changes. The resulting contract will have a four-year term from the date of final approval signature, with no specified renewal options. Contractors must maintain comprehensive insurance coverage naming the City as an additional insured, comply with New Mexico Workers' Compensation requirements, and adhere to the City's Living Wage or Minimum Wage Rate Ordinances. Payment terms are Net 30 days upon acceptance of goods, with late payment charges assessed at 1.5% monthly. While no specific budget range is explicitly stated, the procurement involves 37 line items of parts for a UV disinfection system, suggesting a moderate-value contract focused on ongoing maintenance and replacement parts.