Trimble X7 3D laser scanning system

Suffolk County is seeking sealed bids for a comprehensive Trimble X7 3D Laser Scanning System procurement for the Suffolk County Police Department. The bid (Bid/Letting #24/0308LWI) specifically solicits two complete Trimble X7 3D Laser Scanning Systems, which include five primary line items: two Trimble kits with T10X tablets, two dual battery chargers, two Trimble RealWorks Core-Dongle Perpetual Licenses, two Trimble Protected Premium Hardware X7 Laser Scanner 5-Year warranties, and two Trimble Protected Premium Hardware T7 Tablet warranties. Bidders must be factory authorized dealers or distributors and provide certification of their status. The bid is scheduled to be opened on Thursday, October 10, 2024, at 11:00 AM, with bids to be submitted to the Suffolk County Department of Public Works Purchasing Office. The contract term is one year, with potential extensions up to four additional years, not to exceed five years total. Delivery, set-up, and on-site training will be conducted at the Suffolk County Police Department located at 34 Yaphank Avenue.

The procurement requires comprehensive insurance coverage, including $2,000,000 per occurrence in general liability and specific automobile liability provisions. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation, the bid does impose strict vendor qualifications, requiring bidders to be factory authorized dealers. The bid documents do not indicate an incumbent vendor or specify precise budget ranges, though the comprehensive nature of the equipment suggests a significant investment. Potential respondents must carefully review the insurance requirements and be prepared to provide full certification of their authorized dealer status. The technical specifications and warranty provisions suggest this is a high-value, specialized technological procurement aimed at enhancing the Suffolk County Police Department's technological capabilities for 3D laser scanning and documentation.