Trimble BN GPS/Survey Equip. -SW

The State of Louisiana, Office of State Procurement, is conducting an invitation to bid (RFx 3000026073) for Trimble BN GPS/Survey Equipment on behalf of East Baton Rouge Parish and Baton Rouge City. This procurement seeks bids across four product categories: Trimble Educator Systems, Trimble Mapping & GIS Systems, Trimble Optical & Scanning Equipment, and Trimble Survey Equipment, with over 3,000 line items spanning GNSS receivers, total stations, laser levels, data collection devices, software licenses, accessories, and support services. Eligible bidders include original manufacturers providing direct sales support, original manufacturers designating authorized distribution partners, third-party authorized representatives, or holders of re-labeling agreements. Bids must be submitted as minimum percentage discounts off list prices, with all pricing including transportation prepaid to destination (F.O.B. Destination), inside delivery, unpacking, assembly, and debris removal. The contract is structured as an open-ended requirements contract with an initial 12-month term, extendable for two additional 12-month periods at the same prices, terms, and conditions, for a maximum duration of 36 months. Key deadlines include April 6, 2026, for written inquiries, April 13, 2026, for responses to inquiries, and April 21, 2026, at 10:00 A.M. Central Time for bid opening at the Office of State Procurement, 1201 N. Third Street, Suite 2-160, Baton Rouge, Louisiana 70802. Evaluation criteria prioritize the overall lowest responsive, responsible bidder on an all-or-none basis, though the State reserves the right to reject individual items; bid prices must remain firm for a minimum of 30 days and the entire contractual period if accepted.

This procurement is available for cooperative purchasing by political subdivisions, quasi-state agencies, external procurement units, and U.S. government agencies, though bidders may opt out through formal written notification. Louisiana preference provisions apply to bidders meeting workforce requirements. Contractors must comply with various federal and state regulations, including civil rights laws, accessibility requirements (WCAG 2.1 Level AA or current version), anti-kickback provisions, and E-Verify compliance; all corporations and limited liability companies must be registered and in good standing with the Louisiana Secretary of State for contracts exceeding $25,000, and bids valued at $25,000 or more require certification that the company and any subcontractors are not suspended or debarred by the General Services Administration. All products must be new and current models unless otherwise specified. Contractors must maintain comprehensive insurance coverage including workers' compensation with $1,000,000 per accident limits, commercial general liability with $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability with $1,000,000 combined single limits, and must submit detailed quarterly usage reports. The State will assess a 1% administrative fee on net sales to Louisiana entities, payable quarterly, and all payments will be made electronically through the LaCarte Procurement Card for purchases of $5,000 and under or through Electronic Funds Transfer for larger amounts, with payment due within 30 days of properly executed invoice or delivery. While no specific budget range is identified, the extensive scope of over 3,000 line items across multiple product categories indicates a substantial procurement vehicle designed to serve multiple agencies with pre-negotiated pricing.