Trees and Shrubs

Dane County, Wisconsin, through its Land and Water department, is seeking a comprehensive procurement of trees and shrubs via Request for Bid #2025-RFB-045, targeting various tree and shrub species including broadleaf trees, conifers, fruit trees, and shrubs. The solicitation covers multiple delivery seasons and contract terms spanning five consecutive one-year periods from September 15, 2025, to September 14, 2030. Vendors must provide detailed pricing for tree and shrub varieties with specific requirements including caliper measurements (1.5" to 2"), container sizes (1# to 25#), and adherence to USDA Hardiness Zone 5 standards. Deliverables must be nursery-grown, freshly dug, healthy specimens true to species, with delivery required within two weeks of order and scheduled for both spring and fall seasons. The bid requires vendors to submit comprehensive pricing sheets with unit costs for each tree and shrub variety, including all associated labor and delivery expenses. Proposals are due by September 12, 2025, at 2:00 pm, with vendor questions accepted until August 27, 2025.

The solicitation appears to include local vendor preferences that may provide scoring advantages to businesses located in Dane County or surrounding counties. While specific set-aside designations are not explicitly detailed, the bid emphasizes compliance with fair labor practices and various state and federal regulations. The procurement allows vendors flexibility to bid on specific line items or provide "no bid" responses for items they cannot supply. The bid structure suggests potential award values could be substantial, covering a wide range of tree and shrub species across multiple contract terms, with future pricing tables allowing for percentage increases in subsequent contract periods. Vendors must demonstrate capability to provide an extensive inventory of tree and shrub species, indicating the county seeks a comprehensive supplier for municipal landscaping, conservation, or parks department needs. The multi-year contract approach suggests the county is seeking a stable, long-term partnership with a reliable tree and shrub provider capable of meeting diverse botanical procurement requirements.