Tree Seedling Bags

The Commonwealth of Kentucky's Division of Forestry is soliciting bids for specialized tree seedling bags through Request for Bid (RFB) 758 2600000134, with the procurement covering two distinct groups of forestry seedling bags for John P Rhody Nursery in Gilbertsville and Morgan County Nursery in West Liberty. The solicitation includes eight line items for bags ranging from 15"x3"x35" to 40.5"x11"x25", with quantities between 1,000 and 4,000 bags per line item, specified as 3-ply construction with bottom sewn gusset tape and a one-color green logo. Vendors can bid on one or more groups, with the evaluation methodology allocating 90 points to price and 10 points to delivery speed. Key procurement dates include September 19, 2025, as the deadline for written vendor questions, and the bid closing date of September 26, 2025, at 1:30 PM ET, with all bags required to be delivered by December 1, 2025. Bidders must provide a Certificate of Insurance with $1,000,000 per occurrence Commercial General Liability coverage and comply with Kentucky's statutory requirements. The bags must meet specific material specifications, including internal plies of kraft and polyethylene, and exterior plies in natural color, with the procurement allowing a 10% quantity overrun when filling orders.

The solicitation includes several affidavit requirements that provide certain preferences and restrictions, particularly for resident bidders and qualified bidders in Kentucky. Resident bidders must be authorized to transact business in Kentucky, have filed state corporate income taxes, made unemployment insurance fund payments, and maintained a Kentucky workers' compensation policy for one year prior to bidding. The Commonwealth reserves the right to cancel the RFB if responses exceed available funding, and there are provisions for potential subcontractor involvement. While no specific set-aside designations are explicitly mentioned, the documentation includes an affidavit for qualified bidders focusing on nonprofit organizations serving individuals with severe disabilities. The procurement allows electronic bid submissions, and vendors must complete a submission checklist to be considered. Although a specific award value is not disclosed, the solicitation covers multiple bag types and quantities across two nursery locations, suggesting a potentially significant contract value. The contact for bid information is Stephanie Durr, who can be reached at 502-564-6521 for additional details or inquiries.