Tree Purchase

The City of Sun Prairie Parks, Recreation & Forestry Department issued Request for Bids (RFB 21-PRF03) for the purchase of approximately 500 nursery trees to be planted in 2021, with an even split between spring and fall plantings. The procurement is specifically for tree procurement only, with planting services to be handled under a separate contract. All trees must be nursery-grown, first quality, true to type, and free from defects, diseases, and pest infestations. Trees sourced from Wisconsin growers must provide DATCP licensing, while out-of-state sources must present Plant Health or Phytosanitary Certificates. The bid evaluation criteria will focus on the lowest average price across caliper sizes and stock types, with the City reserving the right to split orders among multiple nurseries if the lowest bidder cannot supply sufficient quantities. The proposal deadline was February 5, 2021, at 1:00 PM, with a public bid opening scheduled for 2:00 PM the same day at City Hall. The contract term extends through December 1, 2021, with liquidated damages of $500 per day for delays beyond the completion date.

There are no specific set-aside designations or restrictions mentioned for disadvantaged enterprises in the procurement documents. Contractors must maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, and Automobile Liability insurance at $1,000,000 per occurrence, with an Umbrella Liability coverage of $5,000,000. The City of Sun Prairie must be named as an additional insured on all liability policies. While a specific budget range is not explicitly stated, the procurement involves purchasing approximately 500 trees with delivery included in the pricing. Contractors are required to comply with federal and state OSHA requirements and prevailing wage laws. Initially, the RFB included a 10% bid security requirement, but Addendum 1 eliminated this provision. The successful bidder will be required to provide performance and payment bonds equal to 100% of the bid amount, ensuring financial protection for the City throughout the tree procurement process.