Tree Memorial Planting

Multnomah County is seeking a vendor to support a Tree Memorial Planting project commemorating 72 individuals who died during extreme heat events in June and summer of 2021. The primary objectives include recruiting property owners in areas with below-average tree canopy, planting 72 trees in public right-of-way with a minimum 1.25-inch caliper, and hosting a community volunteer tree planting event with at least 100 volunteer hours. The vendor must obtain necessary permits, maintain a database of planting locations, and perform welfare checks on planted trees during the first year. The solicitation opens on August 24, 2023, and closes on September 20, 2023, with a potential one-year contract that includes options to renew annually for up to four additional one-year terms. The county will utilize a multi-stage evaluation process involving panel questionnaire assessments, supplier qualification, potential site visits, oral evaluations, and a pricing review. Qualified vendors must demonstrate the ability to successfully recruit property owners and coordinate a comprehensive tree planting initiative.

Multnomah County strongly encourages participation from Minority-Owned, Women-Owned, and Emerging Small Businesses, indicating a commitment to diverse vendor participation. Insurance requirements are stringent, mandating $1,000,000 per occurrence for Professional Liability and Commercial General Liability, with Workers Compensation also required. The project is budgeted at $32,200 over the contract duration, with funding already allocated. Contractors must be prepared to provide a current Certificate of Insurance from an Oregon-authorized insurance company rated A- or better by Best's Insurance Rating, with the County listed as an Additional Insured by Endorsement. The ultimate goal of the project extends beyond memorial planting, aiming to lower ambient temperatures in heat island areas and honor those who lost their lives during extreme heat events by strategically planting trees in low tree canopy urban areas. Vendors must submit all documentation through the Multco MarketPlace (MMP) system and comply with the county's comprehensive procurement guidelines.