Tree installation services

The City of Sun Prairie, Wisconsin, is seeking qualified contractors for tree installation services through a Request for Proposals (RFP) issued on December 3, 2021, with submissions due by January 7, 2022, at 2:00 PM CST. The procurement involves comprehensive tree planting services for urban landscaping, including transportation, planting, staking, initial watering, mulching, and backfilling soil at various project locations. The scope requires planting a minimum of 200 trees in spring 2022 and 200 trees in fall 2022, with potential additional plantings in 2023. All trees will be balled and burlapped, ranging from 1.5 to 1.75 inches in diameter, with the City providing trees, stakes, straps, and water bags while the contractor supplies labor, materials, equipment, supervision, soil, and mulch. The evaluation process utilizes a 100-point scoring system, with points allocated across categories including firm qualifications (25 points), relevant experience (25 points), cost (25 points), sustainability (10 points), DBE/WBE certification (10 points), and local preference (5 points). Proposers must achieve a minimum of 70 percent in the marked criteria categories to qualify.

The RFP includes specific provisions for disadvantaged business enterprises, with DBE/WBE certified businesses receiving full points in that category, while non-certified businesses receive zero points. Local vendors with physical business addresses within Sun Prairie city limits receive preference scoring. The contract term is set for two years, from February 28, 2022, to February 29, 2024, with one optional one-year extension possible upon mutual agreement and pricing adjustments based on the Consumer Price Index. Contractors must maintain comprehensive insurance coverage, including workers' compensation, commercial general liability of $1,000,000 per occurrence, automobile liability of $1,000,000, and umbrella liability of $5,000,000. The City reserves the right to terminate the contract with 30 days' written notice, with contractor liability limited to pro-rata costs of services performed plus approved expenses. Pricing must be submitted as a cost per tree rather than a total project cost, and the City will not permit subcontracting or assignment of the contract. No incumbent vendor is identified in the documentation, and the total project value is not explicitly stated, though the scope suggests a minimum of 400 trees to be planted over two planting seasons.