Treasury - OTP Stamp RFP - Special Taxes

The Michigan Department of Treasury issued a Request for Proposal on February 4, 2022, for the production and delivery of Other Tobacco Products (OTP) stamps for non-cigarette tobacco licensees, with a proposal deadline of March 4, 2022, at 1:55 p.m. Eastern Time. The contractor must manufacture roller stamps containing specific markings—including "State of Michigan Department of Treasury" on the outer circle and a non-cigarette OTP stamp number on the inner circle—capable of producing quality marks on various surfaces such as flat boxes, plastic-wrapped pallets, and plastic bins. All services, including shipment, must be completed within 10 business days from receipt of order, with delivery made to the tobacco licensee's address listed on Form 323 and requiring signature confirmation and tracking information provided to both the State and applicant. The contract term extends from the anticipated April 1, 2022, begin date and may be renewed for up to two additional one-year option periods at the State's sole discretion. The State will evaluate proposals based on general requirements (30 points), service and delivery (30 points), acceptance and staffing (15 points), ordering, payment, and liquidated damages (10 points), and vendor questions responses (15 points), with a minimum threshold of 80 points required for pricing evaluation. Written questions may be submitted until February 18, 2022, with State answers posted by February 25, 2022. Liquidated damages are assessed at $100 per day for late or improper completion of contract activities, and the contractor must maintain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability insurance of $1,000,000 per accident, Workers' Compensation coverage, and Employers Liability insurance of $500,000 per accident.

The RFP contains no identified set-aside designations or restrictions limiting responses to specific organization types, and no incumbent contractor information is identified in the solicitation. Pricing must be firm for the entire contract length, with adjustments permitted only for documented changes in actual contractor costs subject to mutual agreement following a 30-day review period, and payment will be made via Electronic Funds Transfer within 45 days of invoice receipt. The contractor must identify key personnel assigned to the State account, provide organizational charts, and disclose any subcontractors, with the State reserving the right to conduct background checks, facility inspections, and oral presentations as part of the evaluation process. The RFP does not specify a listed award value or budget range; however, the specific pricing terms will be evaluated only for proposals meeting the minimum 80-point threshold across the identified evaluation criteria. The attachment of Form 323 (Application for Non-Cigarette Tobacco Products Stamp) indicates that the contractor must be capable of managing and processing applications in coordination with State regulatory compliance procedures.