Travel Agency Management Services

The Commonwealth of Massachusetts, through the Massachusetts Emergency Management Agency (MEMA), is seeking proposals for Travel Agency Services to provide domestic travel arrangements including air, water, rail, bus, car rental, and hotel accommodations. The initial contract term is 2 years, with optional 2-year renewal periods up to a maximum of 6 years. Responses are due by July 31, 2018 at 10:00 AM. This is a small procurement targeted at businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP), with subcontracting limited to 20% of the contract value unless to another SBPP-registered participant. The estimated annual value of the procurement is up to $5,000 per year or $30,000 cumulatively. Vendor proposals will be evaluated based on criteria including the Supplier Diversity Program (SDP) plan, which accounts for 10% or more of the total evaluation.

The procurement has set-aside requirements, with participation limited to SBPP-registered businesses. Incumbent vendor information is not provided. The Commonwealth will not provide any advance payments, and vendors must offer prompt payment discounts. Contractors will be required to meet the Commonwealth's IT standards and enterprise policies for any systems or applications developed as part of the contract. The contractor must also complete and submit several Commonwealth-specific forms, including a Consultant Contractor Mandatory Submission Form, a Prompt Pay Discount Form, and SDP reporting documentation.