Trash Services in San Bernardino County

The California Department of Transportation (Caltrans), Division of Procurement and Contracts, is issuing Invitation for Bid (IFB #08A3960) for trash collection, hauling, and disposal services in San Bernardino County. The procurement encompasses on-call, as-needed trash services at two maintenance stations: Cajon Maintenance Station (two 40-cubic-yard bins) and Beecher's Corner Maintenance Station (one 40-cubic-yard bin), with an estimated 50 additional on-call pickups per billing period. Services must be delivered Monday through Friday between 6:30 a.m. and 2:30 p.m., excluding state holidays, with minimum weekly pickups required at each location. All bins must feature retractable covers compliant with National Pollutant Discharge Elimination System storm water requirements, and bid pricing must include all labor, equipment, travel, disposal fees, and applicable taxes with no additional compensation for travel time or dry runs. Prospective bidders must hold a valid Motor Carrier Permit from the California Department of Motor Vehicles at bid submittal and maintain it throughout the contract term, and must comply with Senate Bill 1383 organic waste recycling requirements and maintain all required state and local permits and licenses. Critical deadlines include a written question deadline of January 21, 2026, at 5:00 p.m., bid submission due January 29, 2026, at 2:00 p.m., with bid opening at 2:30 p.m., an estimated award date of February 5, 2026, and contract commencement July 1, 2026, through June 30, 2029, subject to Department of General Services approval. Insurance requirements include commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and workers' compensation with $1,000,000 employer's liability limits, with payment occurring monthly in arrears upon invoice approval, including required disposal site receipts and signatures.

This procurement includes a five percent small business preference for certified small businesses or micro-businesses with the Department of General Services and a five percent Disabled Veteran Business Enterprise (DVBE) incentive for certified DVBE firms with one hundred percent participation. The contractor must assume all responsibility for hazardous waste encountered, though Caltrans will remove any identified hazardous materials at state expense. No subcontracting is permitted under this agreement. The solicitation documents do not currently have updates for digital accessibility; interested parties may submit accessibility requests at http://bit.ly/dpac-ada or call (916) 654-2852. No incumbent vendors, existing infrastructure requirements, or specific award values or budget ranges are identified in this solicitation.