Trash Removal - Sebago Lake State Park

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, issued this Request for Quotation (RFQ 01A 260316-229) on behalf of the Department of Agriculture, Conservation and Forestry to procure trash removal services at Sebago Lake State Park. The procurement seeks a contractor to provide ten front-loading dumpster units with 8-cubic yard capacity—six units at the Naples campground, two at the Casco day-use and group camping area, and two at the Casco maintenance and headquarters facility—along with all associated labor, equipment, delivery, placement, pickup, hauling, and disposal services. The service schedule requires varying pickup frequencies depending on location and season: one pickup every other week from mid-May through mid-June and after Labor Day through October 15; two pickups per week from late June through Labor Day; and year-round bi-weekly pickups at the maintenance facility. The estimated volume includes 34 annual pickups at Naples, 34 annual pickups at the Casco day-use area, and 26 annual pickups at the maintenance facility. All quoted prices must be firm, inclusive of dumpsters, labor, supervision, equipment, delivery, placement, removal, hauling, disposal, fuel, overhead, and all other associated costs with no additional charges to the State. Quotations must be submitted using the State-provided Excel worksheet by 4:00 p.m. Eastern Standard Time on April 8, 2026, through the Advantage Vendor Self Service (VSS) electronic procurement system. The contract will commence May 1, 2026, and continue through April 30, 2027, with four optional renewal periods extending through April 30, 2031, with the State anticipating award to the responsive and responsible bidder offering the lowest total evaluated cost for all five contract periods combined.

The solicitation does not identify specific set-aside designations or restrictions on the types of organizations that may respond. No incumbent vendors or current contractors are listed in the documentation. Bidders must procure and maintain minimum liability insurance coverage of $1,000,000 per occurrence for general liability and $500,000 combined single limit for business auto liability, with the State listed as certificate holder and additional insured. The State is exempt from federal, state, and local taxes and will provide an exemption certificate upon contract finalization; quotations must be submitted without tax inclusion. Payment is anticipated on a net 30 basis upon receipt of accurate invoices referencing the contract number and containing pickup dates, dumpster quantities serviced, and invoice details. The State reserves the right to request additional pickups as needed and to reject any bid that does not conform to specifications, and may deny award to bidders with documented poor performance or terminated contracts within the past five years. While specific budget or award values are not explicitly stated, the contract structure with five one-year periods suggests a multi-year commitment with the evaluation based on the five-year grand total cost submitted through the VSS system.