Trash Pump Maintenance

Sarasota County, Florida, is seeking a contractor to provide comprehensive industrial self-priming trash pump maintenance services through an Invitation for Bids (IFB) #252706MR. The procurement covers maintenance for a fleet of Godwin and Thompson brand pumps located across South, North, and Central County areas, with an initial contract term of three years. Bidders must demonstrate significant experience, specifically having serviced at least 30 industrial self-priming trash pumps for a single customer within the past five years. Mandatory qualifications include being authorized by both Godwin and Thompson Pump manufacturers to service and purchase original equipment manufacturer (OEM) parts. The contract requires the selected vendor to perform both preventative and corrective maintenance, including routine inspections, testing, and repair procedures for 26 portable trash pumps and multiple stationary emergency pumps ranging from 4-inch to 12-inch sizes. Pricing will be based on a fee schedule with different rates for preventative and corrective maintenance, covering regular and emergency/after-hours service. The bid is due on May 7, 2025, with the county paying for actual on-site time and including all trip charges, mileage, and travel time in the hourly rate.

While the solicitation documents do not explicitly mention set-aside designations for disadvantaged enterprises, the procurement includes specific requirements for contractor qualifications and capabilities. The county will require the selected vendor to provide comprehensive documentation, including detailed maintenance reports and annual inspection summaries, and ensure compliance with federal and state environmental regulations. The pump inventory spans models manufactured between 2013 and 2022, suggesting a complex maintenance infrastructure primarily concentrated in the Central County Area. Although local and American business preferences are typically considered in such procurements, they will not apply in this instance due to grant funding requirements. The contract will likely involve integration with the county's existing work management system and require the contractor to provide all necessary personnel, equipment, and technical expertise. While specific budget ranges are not explicitly stated, the comprehensive nature of the maintenance contract and the extensive pump inventory suggest a significant investment in maintaining critical infrastructure across multiple county jurisdictions.