Trash Collection, Hauling, and Disposal Services in San Bernardino County

The California Department of Transportation (Caltrans), Division of Procurement and Contracts, issued Invitation for Bid (IFB) 08A4000 for trash collection, hauling, and disposal services across San Bernardino County and San Bernardino City. The procurement seeks a qualified contractor to provide comprehensive waste management services at two maintenance stations: Cajon Maintenance Station and Beecher's Corner Maintenance Station, with estimated annual volumes of 312 bins and 156 bins respectively, plus 50 additional on-call bins. The contractor must supply all labor, equipment (40-cubic-yard bins), transportation, disposal fees, taxes, and related costs to support both scheduled weekly pickups (Monday through Friday, 6:30 a.m. to 2:30 p.m., excluding State holidays) and on-call services with three-working-day response requirements. Key qualifications include possession of a valid Motor Carrier Permit from the California Department of Motor Vehicles at time of bid submittal and continuously throughout the contract term, compliance with Senate Bill 1383 organic waste recycling mandates, and maintenance of specified insurance coverage including $1,000,000 per occurrence Commercial General Liability, $1,000,000 combined single limits Automobile Liability, and Workers' Compensation insurance. The three-year contract term runs from July 1, 2026 through June 30, 2029, with written questions due by April 21, 2026 at 5:00 p.m., bids due April 28, 2026 at 2:00 p.m., and an estimated award date of May 5, 2026.

This procurement includes a five percent Small Business or Micro Business preference for certified firms with a maximum preference cap of $50,000, and an additional five percent Disabled Veteran Business Enterprise (DVBE) incentive for verified 100% DVBE participation. Bidders must certify non-delinquency status and compliance with Executive Order N-6-22 Russia sanctions, and disclose any intended use of Generative Artificial Intelligence. All bid costs must be all-inclusive, covering employer payments, travel, insurance premiums, unemployment contributions, social security taxes, and sales/use taxes. No incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in this solicitation. The contract is subject to available appropriations and may be terminated by Caltrans with 30 days' notice for any or no cause, or immediately for default or good cause. Specific award values or budget ranges are not disclosed in the procurement documents.