Transportation, Civil and Stormwater Planning and Engineering Services - On-Call

The Village of Clemmons, North Carolina is requesting letters of interest for on-call transportation, civil and stormwater planning and engineering services, and construction engineering and inspection (CEI) with letters due September 23, 2026 at 12:00 PM ET. The Village anticipates selecting four or five on-call consultants to perform services on individual projects through task orders over a three-year contract term beginning January 1, 2027, with two possible 12-month extensions.

Firms must be licensed to perform consulting services in North Carolina and employ personnel qualified in traffic, civil, and stormwater engineering. The scope includes transportation data collection and analysis, civil and structural analysis, surveying, design, permitting, construction administration, and GIS services as needed. Prequalification with the North Carolina Department of Transportation (NCDOT) is required; firms not yet prequalified must submit applications prior to submitting letters of interest.

The Village encourages participation by Small Professional Services Firms (SPSF) and Disadvantaged, Minority-Owned, and Women-Owned Business Enterprises (DBE/MBE/WBE). Participating firms must submit listings of known SPSF participants on the Department's Subconsultant Form RS-2.

Hourly rates for on-call personnel will be requested after selection of successful contractors in accordance with the North Carolina Mini-Brooks Act (NCGS 143-64.31), meaning price will not be a determining factor in the selection process. Responses must not exceed 20 pages and should include a cover letter, firm background and experience, project understanding and approach, and proposed team qualifications and certifications. At least two references from similar contracts performed in the past five years are required. Selection is anticipated on November 23, 2026, after which contract negotiations will begin with the most qualified firms.