Transport coolers

The City of Philadelphia is soliciting quotes for transport coolers through a micro purchase, with submissions due November 9, 2026, through the PHLContracts platform. The notice carries no set-aside or preference. Sellers must answer mandatory PHLContracts questions on Local Business Entity (LBE) certification status, but the source does not tie that status to any award advantage.

The City will award the requirement as a whole or by line item to the lowest responsive and responsible bidder, and sellers must quote every item to be eligible. Sellers enter unit costs for each item. An authorized seller representative must submit the quote, and a fully executed Consent and Authorization Agreement must be on file before bid closing or attached to the first quote. Quotes without it are non-responsive. Sellers may not deliver or provide services until the department provides notice. Modifications are not permitted after bid opening.

The governing micro-purchase terms cap contract value at $45,000, adjusted annually by the CPI-U increase from January 1, 2020. The contract is a requirements contract with a 365-day term from Purchase Order issuance, and the City has no minimum order commitment. Quoted prices are firm for 60 days, must be net of taxes, and must be delivered FOB Destination Point. Payment is electronic after delivery, City approval, and invoicing. Sellers must carry statutory workers' compensation, $500,000 per occurrence general liability, and $300,000 per occurrence automobile liability, with the City named as additional insured. The contract is governed by Pennsylvania law, with venue in the Court of Common Pleas of Philadelphia County.

The notice was posted November 2, 2026, and closes November 9, 2026. The source names no pre-bid meeting, question deadline, or incumbent. The package includes an optional LGBTQ Applicant Opportunity Data Form.