Transmission, allison, rebuild/exchange/repair/instal, RE-quote

Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) on March 4, 2019, for rebuild-exchange, repair, and installation services for Allison B400R and GEN4 transmissions used in Palm Tran transit buses, with a submission deadline of March 11, 2019, at 4:00 p.m. Eastern Time. The procurement seeks a firm, fixed-price twelve-month term contract with four optional renewal periods. Successful vendors must furnish all labor, supervision, tools, supplies, and equipment necessary to provide rebuild-exchange transmissions with installation, non-warranty repair services, technical support, and on-site assistance. All rebuild-exchange transmissions must be covered under Allison Transmission's "Motorcoach and Transit B-Series Program" with a two-year unlimited mileage warranty and include Dynax clutch plates and electronic control unit reprogramming prior to delivery. Required qualifications include servicing centers within fifty miles of the primary maintenance facility at 3201 Electronics Way, West Palm Beach, Florida 33407; three minimum references from work completed within the past three years; evidence of manufacturer authorization as an authorized dealer, distributor, reseller, and service center; and copies of warranty documentation. Evaluation criteria include separate unit prices for Allison B400R rebuild-exchange transmissions, Allison GEN4 rebuild-exchange transmissions, damaged cores for both transmission types, and standard hourly labor rates for non-warranty repairs, each with assigned weighting factors. Vendors must maintain comprehensive general liability insurance with minimum limits of $500,000 per occurrence, business auto liability insurance at $500,000 combined single limit, and workers' compensation insurance in accordance with Florida Statute Chapter 440.

The County offers local preference consideration of five percent for quoters with a permanent place of business in Palm Beach County or the Glades, and additional preference for certified small business enterprises within ten percent of the lowest responsive, responsible vendor bid. Materials and parts for repairs must be supplied at the quoter's cost plus shipping, not to exceed the quoter's price to its most favored customer or current market price, whichever is lower. The anticipated contract value is $62,000 over the initial twelve-month term, with the County reserving the right to increase or decrease this amount based on actual requirements. No incumbent vendors, current contractors, site visits, bidder meetings, or award dates are specified in the solicitation document. Quotations must be submitted on the provided response form with single, fixed unit prices in two decimal points or fewer.