Transmission, allison, rebuild/exchange/repair/instal, RE-quote

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for Allison Transmission rebuild, exchange, repair, and installation services to support Palm Tran transit buses. The procurement seeks qualified vendors to provide on-site and off-site repair and replacement services for Allison B400R and GEN4 transmissions, with the scope of work including all labor, supervision, tools, supplies, and equipment necessary to complete work according to original manufacturer specifications and warranty requirements. Quoters must submit firm, fixed pricing on six line items covering rebuild/exchange transmissions with two-year unlimited mileage warranties, damaged core handling, and non-warranty hourly repair rates plus travel fees. The evaluation methodology employs a weighted factored rate system allocating 0.15 weight to rebuild/exchange items, 0.05 to damaged cores, 0.50 to hourly labor, and 0.10 to travel fees. The contract term spans twelve months with four optional twelve-month renewal periods contingent on mutual written agreement and Board appropriation of funds, with an anticipated contract value of $62,000 during the initial term, though the County reserves the right to adjust this amount based on actual requirements. Responses were due on March 26, 2019, at 4:00 p.m. local time.

Prospective quoters must be Allison Transmission-authorized dealers located within fifty miles of the primary maintenance facility at 3201 Electronics Way, West Palm Beach, Florida, and must demonstrate Commercial General Liability Insurance of at least $500,000, Business Auto Liability of $500,000, and Workers' Compensation coverage. Vendors are required to provide three professional references demonstrating similar services completed within the past three years. The procurement does not identify specific set-aside designations or restrictions based on vendor classification status. Materials and parts are supplied at the quoter's cost with reimbursement limited to actual manufacturer cost plus shipping expenses, and quoters bear all transportation costs and liability with F.O.B. point designated as destination. No incumbent vendors or current contractors are identified in the procurement documentation. The anticipated contract value of $62,000 for the initial twelve-month period represents the budgeted range, though actual spending may vary based on Palm Tran's service requirements throughout the contract term.