Transmission, allison, rebuild/exchange/repair/instal, RE-quote

Palm Beach County Board of County Commissioners is issuing a Request for Quotation (RFQ) for the rebuild, exchange, repair, and installation of Allison B400R and GEN4 transmissions used in the county's transit bus fleet operated by Palm Tran. The procurement requires vendors to provide comprehensive on-site and off-site transmission repair and replacement services in accordance with original manufacturer specifications, with all rebuild and exchange transmissions warranted for two years with unlimited mileage coverage under Allison's Motorcoach and Transit B-Series Program. Service centers must be located within fifty miles of the primary maintenance facility at 3201 Electronics Way, West Palm Beach, Florida, and must respond to technical assistance requests within twelve hours of notification. Quotations must be submitted by April 12, 2019, at 4:00 P.M. Palm Beach County Local Time via fax or email, and pricing must be submitted as firm, fixed unit prices without modifications, escalation clauses, or deviations from specifications. The evaluation criteria include separate unit pricing for rebuild/exchange transmissions (weighted 15 percent each for B400R and GEN4), damaged core transmissions (weighted 5 percent each), standard hourly labor rates for non-warranty repairs and installation (weighted 50 percent), and travel flat rates for on-site services (weighted 10 percent), with award made on an all-or-none basis to the lowest responsive and responsible quoter. Required qualifications include three references with similar work experience within the past three years, proof of manufacturer authorization as an authorized Allison dealer and service center, appropriate insurance coverage (Commercial General Liability minimum $500,000, Business Auto Liability minimum $500,000, and Workers' Compensation), and applicable state certifications and local business tax receipts.

The contract term is twelve months with four optional renewal periods of twelve months each, subject to mutual written agreement and Board appropriation of funds, with an anticipated contract value of $62,000 over the initial term. A local preference of 5 percent may apply to vendors with permanent places of business in Palm Beach County or the Glades, and Small/Minority/Women Business Enterprise (S/M/WBE) participation goals are not waived but may be counted toward contract compliance through properly executed OEBO schedules. No incumbent vendors or specific current contractors are identified in this re-quote opportunity. Materials and parts are to be supplied at the vendor's cost plus shipping, with original cost documentation required for each invoice. The procurement does not indicate restrictions on organization types beyond the stated qualifications and authorization requirements, allowing eligible vendors from both public and private sectors to submit quotations for this opportunity.