Transmission, allison, rebuild/exchange/repair/instal, RE-quote

Palm Beach County Board of County Commissioners issued Request for Quotation #250588RRRR/ZG on April 22, 2019, seeking qualified vendors to provide rebuild/exchange, repair, and installation services for Allison B400R and GEN4 transmissions used in the Palm Tran transit bus fleet. The procurement encompasses six line items including rebuild/exchange services for both transmission types, damaged core charges, standard hourly rates for non-warranty repairs, and flat travel rates for on-site repairs, pickups, and deliveries. All rebuild/exchange transmissions must include a two-year unlimited mileage Allison Transmission corporate-sponsored warranty and incorporate Dynax clutch plates with reprogrammed electronic control units. The successful vendor must establish and maintain a service center within fifty miles of Palm Tran's primary maintenance facility at 3201 Electronics Way, West Palm Beach, Florida, respond to on-site technical assistance requests within twelve hours of notification, and commence services within twenty-four hours of receiving a term contract delivery order, with rebuild/exchange work completed within seven business days of transmission arrival. Required qualifications include evidence of authorization as an Allison Transmission dealer/distributor, submission of three professional references with similar experience within the past three years, Commercial General Liability insurance of $500,000 per occurrence, Business Auto Liability of $500,000 combined single limit, and Workers' Compensation coverage. Quotations were due by April 29, 2019, at 4:00 p.m. Eastern Time, with pricing submitted on a firm, fixed-rate basis.

The contract is subject to Palm Beach County's Equal Business Opportunity program requirements, local preference ordinance, and commercial non-discrimination policy, with drug-free workplace certification required for tie-break consideration. Materials and parts supplied during repairs must be billed at the vendor's actual cost plus shipping, not to exceed pricing offered to the County's most favored customer. The initial contract term extends twelve months with four optional twelve-month renewal periods, subject to mutual written agreement and Board appropriation of funds. The anticipated contract value is $62,000 over the twelve-month initial period. No specific incumbent vendor or existing contractor information was disclosed in the solicitation documents. Interested vendors must demonstrate capability to support a municipal transit authority's transmission service requirements while maintaining strict compliance with scheduling, quality, and warranty standards established by the County.