Transmission, allison, rebuild-exchange, repair & install

Palm Beach County, Florida issued Request for Quotation (RFQ) 250588/ZG on January 24, 2019, seeking qualified vendors to provide transmission rebuild-exchange, repair, and installation services for Allison B400R and GEN4 transmissions used in the county's transit bus fleet (Palm Tran). The procurement requires a service center located within 50 miles of the primary maintenance facility at 3201 Electronics Way, West Palm Beach, Florida, and vendors must be authorized Allison Transmission Dealers/Distributors capable of performing warranty repairs. Deliverables include rebuild-exchange transmissions with fixed unit pricing for both B400R and GEN4 models, damaged core replacements, and non-warranty repair work at standard hourly rates, with all rebuild-exchange units requiring a two-year unlimited mileage warranty through the Allison Transmission corporate-sponsored Motorcoach and Transit B-Series Program, Dynax clutch plates, and ECU reprogramming. The successful vendor must respond to technical assistance requests within four hours of notification and begin repairs within 24 hours of receiving a delivery order, with responsibility for all transportation costs including pickup and delivery. Pricing must remain firm for 90 days from opening and throughout the initial and any subsequent renewal terms, and vendors must provide materials and parts at cost plus shipping with proper invoice documentation. The submission deadline was January 31, 2019 at 4:00 p.m. local time, with responses accepted via fax or email, and the contract will be awarded on an all-or-none total factored rate basis to the lowest responsive and responsible quoter.

The contract carries no local preference set-asides or small business enterprise (SBE) goals, and no incumbent vendors or current contractors are specified in the solicitation documents. The contract term is twelve months with an anticipated value of $62,000, with options to renew for four additional twelve-month periods under mutual written agreement, and the county reserves the right to rebid upon reaching the anticipated contract value. Vendors must maintain Commercial General Liability insurance of $500,000, Business Auto Liability of $500,000, and Workers' Compensation coverage in accordance with Florida Statute Chapter 440 as a condition of award.