Transmission, allison B400R/GEN4, rebuild-exchange, repair/inst

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation #250680/ZG on April 8, 2022, for transmission rebuild-exchange, repair, and installation services for Allison B400R and GEN4 transmissions utilized in Palm Tran transit buses. Quotations were due on April 27, 2022, at 4:00 p.m. The procurement seeks firm, fixed pricing for a comprehensive term contract covering rebuild and exchange transmissions with two-year unlimited mileage warranties, non-warranty repairs, damaged core transmissions, and travel services. Successful vendors must be Allison Transmission-authorized dealers or distributors with a service center located within fifty miles of Palm Tran's primary maintenance facility at 3201 Electronics Way, West Palm Beach, Florida. Key requirements include responding to on-site technical assistance requests within twelve hours and completing repair and installation services within seven business days of bus arrival at the facility. The contract term consists of twelve months with four optional renewal periods of twelve months each, contingent upon mutual written agreement and Board appropriation of funds, with pricing remaining firm across all periods with no escalation clauses permitted. Vendors must maintain Commercial General Liability Insurance of $500,000, Business Auto Liability of $500,000, and Workers' Compensation coverage, and all quoters must be registered in the County's Vendor Self Service system before contract award.

Award will be made to the lowest responsive and responsible quoter on an all-or-none total factored rate basis across all five years, subject to Small/Minority/Women-Owned Business Enterprise (S/M/WBE) and Local Preference provisions. The County anticipates expending approximately $30,000 during the initial contract term but reserves the right to increase or decrease this amount and to requote at any time after the anticipated value is reached. Vendors must provide all parts and materials at cost plus shipping with original manufacturer documentation supplied for each invoice. Palm Beach County is exempt from federal and state taxes, and payment terms follow the Florida Prompt Payment Act with invoices submitted to the Finance Department. Subcontractors must also be registered in the Vendor Self Service system before contract finalization.