Transitional living facility HVAC replacement

The West Virginia Department of Health and Human Resources, on behalf of William R. Sharpe, Jr. Hospital, is soliciting bids for complete HVAC system replacement at its Transitional Living Facility in Weston under ARFQ WSH2700000005, with bids due October 30, 2026. A mandatory pre-bid meeting was held September 9, 2026; the original question deadline and bid opening were September 16 and September 23, 2026, respectively, but source documents reference October 30, 2026 as the current due date—indicating timeline amendments via addenda.

Bidders must hold a current West Virginia Contractors License and document at least three previously completed HVAC projects of similar scope. A bid bond equal to 5% of the total bid amount, a notarized drug-free workplace affidavit under West Virginia Code 21-1D-5, and a purchasing affidavit certifying no default on monetary obligations to the state are mandatory submissions. Upon award, the contractor must provide performance and labor/material payment bonds each equal to 100% of contract value, plus a two-year maintenance bond, and maintain Commercial General Liability and Automobile Liability Insurance at $1 million per occurrence with the State named as additional insured.

The scope requires removal of existing HVAC equipment and ductwork and installation of specified Trane air handler/DX units and condensing units, with "or equal" alternatives subject to approval during Q&A. All rigid duct must be insulated per specifications; flexible supply ducts are limited to a maximum of 5 feet from trunk lines. The contractor must connect new units to the existing control system and perform testing. The contract includes a fixed initial term of 180 days from notice to proceed, with standard work hours 7:00 a.m. to 7:00 p.m., Monday through Friday, excluding state holidays. Pricing is firm for the life of the agreement, and payment is made in arrears by electronic funds transfer or P-Card only. The solicitation incorporates federal procurement clauses addressing Davis-Bacon wage compliance, domestic steel product preferences, domestic product preferences, and HIPAA Business Associate Agreement requirements. Award will be made to the lowest total cost compliant bidder, with no split awards permitted.