Transit Tire Lease

The City of Green Bay and Green Bay Metro Transit are seeking qualified vendors to provide a five-year tire leasing agreement for their passenger bus fleet through Request for Bids (RFB) #2022-53. The procurement involves leasing new radial transit-approved tires in three specific sizes (305/70R22.5-H, 305/85R22.5-J, and 275/70R22.5-J) for approximately 36 buses, with an expected reduction to 30 buses within 12 months. The contract period spans from January 1, 2023, through December 31, 2027, with an additional 36-month run-out period. Bidders must be original manufacturers, distributors, or authorized dealers with a minimum of three years of tire leasing experience and must provide three references from comparable-sized municipalities or institutions. Key deliverables include monthly on-site tire engineer inspections, complete tire maintenance supplies, and tire disposal. The procurement timeline includes a bid due date of November 8, 2022, at 2:00 PM CT, with questions originally due by October 20, 2022, and addenda posted by October 25, 2022. The Transit Commission is scheduled to review award recommendations on November 16, 2022, with an expected award within 60 days of bid opening.

The contract includes a Federal Transit Administration (FTA) assistance component, requiring compliance with federal procurement regulations and a Disadvantaged Business Enterprise (DBE) participation goal of 1.37%. Vendors must complete federal debarment and suspension certifications and provide comprehensive insurance coverage. The procurement allows for flexible pricing structures, with vendors required to submit fixed rates per tire mile for each contract year, including per-1/32" replacement pricing and new tire costs. Current lease rates range from $0.006514 to $0.006710 per mile depending on tire size. The City reserves the right to make partial awards and does not guarantee minimum purchase quantities or dollar amounts. While no specific budget range is detailed, the annual mileage estimate of 796,893 miles provides context for potential contract value. Notably, the City is tax-exempt, and all tires will be considered leased property with the contractor retaining title until full payment is received.