Transit Supervisors Uniform

The Greater Dayton Regional Transit Authority (RTA) is requesting quotations for a Transit Supervisors Uniform program serving approximately 30 supervisors under RFQ BID NO. GD 26-62, with quotes due November 10, 2026 at 10:00 a.m. and questions due by October 20, 2026 at 5:00 p.m. The solicitation is federally funded through the Federal Transit Administration and carries DBE requirements and all FTA-mandated compliance clauses.

The scope includes professional uniform apparel and accessories—estimated annual quantities of 300 polo or duty shirts, 300 pairs of uniform pants or shorts, 30 lightweight and 30 heavyweight jackets, 30 rain jackets, 120 ball caps or winter hats, 60 belts, and 60 high-visibility safety apparel items—plus embroidery, sizing assistance, ordering, delivery, exchanges, and replacement support. Initial deliveries must occur within fourteen calendar days of order receipt; standard replacements within ten business days.

The contract term is thirty-six months with an option for RTA extension by written notice at least thirty days before expiration. Pricing must be firm, fixed, and inclusive of all shipping costs as FOB Destination for the entire contract term; the RTA is tax-exempt and will not include taxes in payment. Payment terms are Net 30 days after delivery and proper invoicing. RTA does not guarantee minimum purchase quantities and reserves the right to adjust employee participation.

The vendor must carry Commercial General Liability Insurance with $1 million per occurrence / $2 million aggregate limits, Commercial Auto Liability with $1 million combined single limits, and Excess/Umbrella coverage of $2 million. Contractors must provide at least three professional references, maintain SAM.gov eligibility, accept RTA General Terms and Conditions, and comply with the RTA System-Wide Safety Manual and 24-hour operational protocols. RTA retains the right to reject non-conforming goods and require replacement at no cost, and may assess liquidated damages for unexcused delivery delays.