Transit Bus Wrap Supply, Installation, and Training Services

The Fort Worth Transportation Authority, operating as Trinity Metro, is issuing a Request for Proposal (RFP) for Transit Bus Wrap Supply, Installation, and Training Services in Tarrant County, Texas. This procurement seeks qualified contractors to provide comprehensive design, production, supply, one-time installation, and removal of vinyl wraps for approximately 180 transit vehicles, including buses and paratransit vans, along with structured training for agency maintenance personnel. Deliverables include professional graphic design aligned with Trinity Metro branding requirements, high-performance cast vinyl wrap materials with a minimum 10-year durability rating, professional installation executed without bubbles or wrinkles with proper alignment around seams and rivets, and 2-4 days of classroom instruction and hands-on training covering surface preparation, installation methods, heat application techniques, and safe removal procedures. Contractors must maintain comprehensive insurance coverage including Commercial General Liability ($2,000,000 per occurrence), Comprehensive Automobile Liability ($1,000,000 combined single limits), Professional Liability ($1,000,000 per claim/$2,000,000 aggregate), and Workers' Compensation Insurance, and must provide a minimum one-year workmanship warranty on installations and manufacturer warranty on wrap materials. Evaluation criteria include technical qualifications and approach (30 points), experience and past performance (30 points), personnel and resource capacity (20 points), and pricing (20 points), with required forms and certifications evaluated on a pass/fail basis. Critical deadlines include April 3, 2026 at 5:00 PM CST for written questions, April 9, 2026 at 2:00 PM CST for proposal submission, and April 9, 2026 at 3:00 PM CST for virtual proposal opening, with contract execution anticipated in May 2026.

The RFP does not specify set-aside designations or restrictions limiting which types of organizations may respond. No incumbent vendors or current contractors are identified in the procurement documents. All work must comply with Federal Transit Administration and U.S. Department of Transportation regulations, requiring contractors to integrate with existing compliance frameworks. Pricing proposals must be itemized and include costs for design services, print production for full and partial wraps, installation and removal services, replacement vinyl, and maintenance personnel training, with invoices due monthly for completed and accepted services and payment net 30 days from invoice date via check or electronic funds transfer. The contract will be structured as a two-year commission-based agreement contingent upon Trinity Metro Board approval and funding appropriation, though specific award values or budget ranges are not provided in the procurement documentation. Trinity Metro reserves the right to conduct cost and price analyses on all proposals and to treat the procurement as negotiated in the event of a single proposal submission.