Transformers: Conventional Pole Mount and Single Phase Pad Mount

Gainesville Regional Utilities is requesting bids on conventional pole mount and single phase pad mount transformers on an as-needed basis under ITB, with proposals due October 6, 2026 at 2:00 p.m. via the GRU e-Procurement Portal. A bidders' conference is scheduled for October 20, 2026, though this date falls after the proposal deadline. All bid responses must specify a single approved manufacturer; responses proposing different manufacturers will be deemed non-responsive.

The scope covers transformers compliant with GRU's Electric Distribution System standards and technical specifications. GRU will purchase quantities as needed throughout the contract period; no fixed volumes are specified. Deliveries must be F.O.B. Destination with freight included. The supplier must provide certified test reports for all units, maintain quality control standards, and replace non-conforming units at no cost to GRU.

The contract runs from October 1, 2026 through September 30, 2029, with two optional one-year renewal periods and a potential six-month extension. Pricing will account for 55% of the evaluation score. The remaining 45% is distributed among understanding of approach (10%), lead time management (10%), price adjustment methodology (10%), warranty terms (5%), company qualifications and experience (5%), and references (5%). A bid bond is required. Questions are due September 25, 2026 at 4:00 p.m. Bid prices must remain valid for 60 calendar days from the due date. The successful respondent must execute the contract within 15 calendar days of receiving the Notice of Intent to Award. Anticipated contractor selection is October 23, 2026.