Transformer Bases - Supplemental

The Commonwealth of Kentucky, Kentucky Transportation Cabinet, Division of Purchases, is issuing a Request for Bid (RFB) for a Transformer Bases - Supplemental Master Agreement to procure 20 transformer bases with doors and associated hardware. The bases must conform to AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals, sixth edition, with specific dimensions of 17 inches high, 15 by 15-inch square bottom, and 12 by 12-inch square top, constructed from aluminum or stainless steel with trapezoidal doors and theft deterrent devices. Each base must include grounding provisions, connecting bolts with mill test reports, and a 4" by 6" Arc Flash Warning sticker meeting NFPA 70E and OSHA requirements. The evaluation criteria allocate 95 points to price (lowest bidder receives maximum points) and 5 points to delivery performance (best delivery time receives maximum points). The RFB was posted on March 17, 2026, with written questions due by March 24, 2026, responses posted by March 26, 2026, and bids due April 2, 2026, at 1:30 PM Eastern Time through Kentucky's eProcurement system. The tentative award date is April 13, 2026, with the initial contract period beginning upon award and expiring April 30, 2027, followed by four optional one-year renewal periods. Vendors must guarantee delivery within 15 weeks from the order date, with bids proposing delivery greater than 105 calendar days subject to rejection as non-responsive; late delivery penalties of one percent per day will be deducted from invoices.

This is a supplemental master agreement established due to excessive delivery delays on the primary contract, and vendors holding the current Lighting Pole Master Agreement are explicitly excluded from bidding. The Commonwealth reserves reciprocal preferences for Kentucky resident bidders and preferences for qualified bidders as defined in KRS 45A.490-494 and 200 KAR 5:410. All bidders must register with the Kentucky Vendor Self Service System, submit required affidavits, and comply with Kentucky Revised Statutes regarding tax compliance, employment laws, and non-discrimination requirements. Pricing shall be quoted F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all shipment and freight charges. While no specific budget range or award value is disclosed in the solicitation documents, the contract covers an initial period through April 30, 2027, with potential extension through optional renewal periods. Responses must be submitted exclusively online through Kentucky's VSS portal at https://vss.ky.gov, with vendors required to review all attachment specifications and follow the detailed submission procedures outlined in the state's guidance documentation.