Transfer Station Wood Waste Chipping

Madison County is requesting quotes from qualified contractors for wood waste chipping services at the County Transfer Station (4592 Shelby Road, Madison, VA 22727), with quotes due September 18, 2026 at 9:00 a.m. and project completion by November 15, 2026. A local-vendor preference applies when otherwise equal to non-local vendors.

The scope encompasses grinding all woody debris in the transfer station's debris drop-off area as directed by Madison County Facilities Manager Moonie Frazier, transporting all byproducts off county property, and including all mobilization, labor, transportation, and demobilization costs in the quoted price.

Madison County will evaluate responses based on the overall combination of quality, price, and compliance with requirements and specifications that are optimal for the county's needs. Award will be announced September 21, 2026.

Contractors must maintain Workers' Compensation coverage (statutory), Employer's Liability ($100,000), Commercial General Liability ($500,000 combined single limit with the County named as additional insured), and Automobile Liability ($500,000 combined single limit). All responses must comply with Madison County General Terms and Conditions for Non-Professional Services Contracts and certify compliance with federal, state, and local laws including anti-discrimination provisions, ethics in public contracting, the Immigration Reform and Control Act of 1986, drug-free workplace requirements, and debarment status. Payment will be made within 30 days of invoice or delivery, whichever occurs last.

Prospective contractors may schedule on-site visits with Moonie Frazier at (540) 661-2102. Questions regarding specifications or solicitation documents are due no later than five working days before the quote due date.