Training & consultation ellucian

Spartanburg Community College is seeking a Request for Proposal (RFP) for comprehensive training, consulting, and implementation services related to its Ellucian Colleague enterprise resource planning (ERP) system. The solicitation targets firms capable of providing support across four key functional areas: Human Resources and Payroll, Finance and Procurement, Accounts Receivable, and General operations. Specific deliverables include discovery sessions to assess current practices, training workshops for utilized and underutilized modules, implementation support for the Ellucian budget module, summary reports with process improvement recommendations, and consultative support for implementing those improvements. The evaluation criteria will prioritize the technical proposal, followed by qualifications and experience, and then cost. Proposal submissions are due by December 9, 2025, at 2:00 PM EST, with questions accepted until November 17, 2025, at 2:00 PM EST. Award notification is scheduled for January 6, 2026, and the contract will be awarded to a single offeror based on a time-and-materials pricing structure with hourly rates clearly delineated by department.

The procurement requires vendors to be registered with the State of South Carolina and maintain appropriate insurance coverage, including general liability and cyber liability protection. Nonresident contractors may be subject to additional withholding requirements unless they complete specific registration and tax documentation. The college currently operates Ellucian Colleague on-premise with SQL, utilizing Colleague Self-Service and UI modules, but has not yet deployed Ellucian Synoptix, Budget Module, and Leave modules. Vendors must provide a project collaboration site or dashboard, offer test environments to demonstrate unused Ellucian features, and commit to delivering technical support within two hours of request. While no specific budget range is explicitly stated, the solicitation serves an institution with approximately 7,000 students in credit programming, suggesting a potential scale and scope for the consulting and training engagement. All work must comply with South Carolina procurement regulations, which may impose additional constraints on the contract's execution and vendor selection.