Training Center Range Cleaning

The City of Madison Police Department is seeking qualified vendors to provide quarterly seasonal cleaning services for the Madison Police Department Training Center Range located at 5702 Femrite Drive in Madison, Wisconsin. The Request for Bids (RFB #8735-0-2018-BP) encompasses comprehensive range maintenance including filter replacement, bullet trap emptying, lead recycling, hazardous waste disposal, and HEPA vacuuming. Services are required four times annually during Winter, Spring, Summer, and Fall, with additional emergency and on-demand service options available. The contract will span three years from 2019 through 2021. Bidders must submit detailed line-item pricing for specific services such as pre-filters, mid-filters, HEPA filters, bullet trap cleaning, and dust bucket emptying. Key deadlines include submitting questions by Wednesday, April 25, 2018, with answers posted by Friday, April 27, 2018, and bid submissions due no later than Wednesday, May 2, 2018, at 2:00 PM CST. Electronic bid submissions under 20MB should be emailed to bids@cityofmadison.com, and site visits can be arranged by contacting Sergeant Will Quast.

The procurement includes several important compliance requirements for potential bidders. Contractors with 15 or more employees and annual business exceeding $25,000 must file an Affirmative Action Plan within 30 days of contract award. Bidders are required to provide three references, proof of insurance including $1,000,000 commercial general liability and $1,000,000 business automobile liability, and workers' compensation coverage. A local vendor preference is available for registered local suppliers. All bidders must complete Forms A through E, acknowledge all addenda, and comply with prevailing wage and living wage requirements. The City reserves the right to accept or reject any or all bids and to make partial awards. Pricing should remain fixed for the entire contract period, with any increases requiring written agreement. While a specific budget range is not disclosed, bidders must submit all-inclusive, not-to-exceed fixed fees covering labor, materials, travel, and all other necessary expenses for service completion.