Trailers

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Bid (RFB) on October 8, 2025, on behalf of all state agencies and political subdivisions for the procurement of trailers. The solicitation encompasses six commodity lines: 20-ton ramp trailers (32-foot deck), 25-ton ramp trailers (35-foot deck with front lift axle), additional 1-foot deck length increments, axle upgrade packages, 30-foot gooseneck flatbed trailers, and 30-foot gooseneck trailers. All equipment must be new, latest model year units meeting detailed specifications including specific GVWR ratings, brake systems, LED electrical lighting, hardwood or treated lumber decking, and DOT-compliant safety features. Vendors may bid on one or more commodity lines, with contracts awarded by line item to ensure all commodity lines are covered. The resulting award will be a Master Agreement for an initial one-year period with four optional two-year renewal periods. Written vendor questions were due by October 17, 2025, at 5:00 PM ET, with the Commonwealth's responses issued on October 20, 2025. Bids close on October 27, 2025, at 1:30 PM ET. Award will be determined using a best value ranking approach with price weighted at 95 points and delivery cost weighted at 5 points, with prices quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, including delivery within a 50-mile radius of Frankfort, Kentucky. All equipment must be pre-serviced and delivered in first-class operating condition with manufacturer's manuals and a minimum one-year warranty.

Kentucky resident bidders are eligible for reciprocal preference against nonresident bidders, and qualified bidders including Kentucky Correctional Industries receive additional preference points. No specific set-asides for disadvantaged enterprises or incumbent vendors are identified in this solicitation. Contractors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, with the Commonwealth listed as an additional insured, along with Automobile Liability Insurance if applicable for delivery operations. Prices must remain firm for 60 days after the bid due date and shall remain fixed during the first 12 months of the contract; price increases may be requested thereafter only with documented industry-wide justification. A one percent quarterly administrative fee applies to revenue received under the contract. Bidders must submit responses electronically through the Kentucky Vendor Self Service system, with paper bids not acceptable. Specific budget ranges or estimated contract values are not disclosed in the solicitation documents.