Trailer Mounted Hydro Seeder

The State of Michigan, Department of Transportation (MDOT), Office of Operations Administrative Services, Fleet Division, issued Request for Quotation (RFQ) Number 180000000740 for the procurement of one new trailer-mounted hydro seeder for Ingham County. The equipment must be a current-production model built to U.S. Government, ANSI, Federal, and OSHA/MIOSHA standards, with specifications modeled on the Finn T90T Hydro Seeder, featuring a 940-gallon tank capacity with 800-gallon working capacity, a Tier IV Final compliant diesel engine rated at 35 horsepower, and a centrifugal pump delivering 170 gallons per minute at 100 PSI. The unit must include tandem axles with 7,000-pound capacity, a discharge boom extending up to 180 feet, comprehensive instrumentation and electrical systems meeting NEMA 6 and IP67 ratings, and capacity for 2,500 pounds of granular solids and 400 pounds of fiber mulch. Deliverables include the fully assembled and operational hydro seeder delivered to MDOT Mt. Pleasant Maintenance Garage within 120 days of order receipt, two sets of operating and maintenance manuals, minimum four hours of operator and mechanics training for 6-8 MDOT employees at no cost, and a three-year warranty on all components commencing upon in-service date. Technical support must be available during business hours of 8:00 a.m. to 6:00 p.m. EST, Monday through Friday. The RFQ was issued on July 2, 2018, with written questions due by 3:00 p.m. EST on July 6, 2018, and responses posted by July 10, 2018; proposals were due by 3:00 p.m. EST on July 17, 2018, with an anticipated contract begin date of July 31, 2018. Evaluation criteria weighting technical factors at 100 points—including 15 points for Statement of Work, 25 points for training quality, 25 points for general experience with verifiable references, 5 points for state experience, and 30 points for specification compliance—with only proposals achieving 80 or more technical points advancing to pricing evaluation; award is made to the lowest responsive and responsible bidder meeting the minimum threshold, with final contracts exceeding $500,000 requiring State Administrative Board approval.

Responding contractors must be certified as authorized distributors or manufacturers, with distributors required to provide a letter from the manufacturer confirming authorization. No specific set-asides or enterprise designations are identified in the procurement documents. The RFQ involves a one-time purchase with no incumbent vendor or existing infrastructure integration requirements specified. No current contractors are listed. Invoicing is submitted to Fleet Administration at 2522 West Main Street, Lansing, Michigan 48917, with payment made exclusively through Electronic Funds Transfer after contractor registration with the State. Standard contract terms require comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence), Umbrella or Excess Liability ($5,000,000), Automobile Liability ($1,000,000 per occurrence), and Workers' Compensation with Employers Liability ($500,000 per accident), all naming the State of Michigan as additional insured. Late or improper delivery will result in liquidated damages assessed at 2/10th of 1% per day up to 30 days. No specific budget or award value is stated in the procurement documents, with pricing to be submitted on Schedule B inclusive of all costs including shipping, handling, training, and setup charges.