Traffic Signs

San Bernardino County Department of Public Works is soliciting bids through an Invitation to Bid (ITB) for the supply of reflectorized aluminum traffic signs conforming to California Department of Transportation specifications. The procurement encompasses construction signs, regulatory signs, San Bernardino County-specific signs, and warning signs across multiple sizes and reflective sheeting types, with estimated annual usage quantities ranging from 10 to 1,000 units per item. Vendors must submit unit prices on the County's authorized form (Attachment F) with F.O.B. destination pricing and Net 60-day payment terms, excluding California sales/use tax and Federal excise tax. All deliveries must occur within 14-21 days of purchase order receipt, scheduled Monday through Thursday between 7:00 AM and 4:30 PM. Required qualifications include submission of representations and certifications regarding business status, debarment, and cost or pricing accuracy; a completed IRS W-9 form prior to contract award; and three references from government or private sector clients served within the past five years. The deadline for submitting questions is April 16, 2026, with all bid responses due by May 7, 2026, at 2:00 PM (PST) through either the County's ePro system or sealed hard-copy submission to the Department of Public Works. The tentative contract award date is June 1, 2026, with the intent to award a one-year contract to successful vendor(s). All sign deliveries are subject to final inspection and acceptance by the County, with warranty coverage guaranteeing replacement of non-conforming signs at no cost and reflective sheeting guaranteed against material defects for ten years from fabrication date.

San Bernardino County has adopted a local vendor preference policy (Policy 11-10) providing a five percent (5%) preference deduction or point addition for vendors with principal places of business within San Bernardino County. Public agencies located within San Bernardino County may participate in any resulting award, while agencies outside the County may participate but must cover their own freight charges. The solicitation does not identify any incumbent vendors or current contractors, nor does it specify set-asides for disadvantaged enterprises or other designated business categories. Pricing must reflect discounts of 30 days or greater to be considered for evaluation. No specific budget range or award value is stated in the solicitation; rather, the County seeks qualified suppliers to provide traffic signs in quantities ordered at times needed by the successful vendor(s), indicating an as-needed, open-ended procurement model based on actual County requirements throughout the contract term.