Traffic Signs Posts and Supplies

Fort Bend County, Texas is issuing an Invitation for Bid (IFB) for a term contract to procure traffic signs, posts, and supplies through a competitive sealed bid process. The county intends to award the contract to one primary vendor, one secondary vendor, and one tertiary vendor to meet its traffic sign and supply needs. The procurement encompasses a comprehensive range of products organized into ten categories: completed traffic signs, aluminum blanks in various shapes and sizes, posts and accessories including Telespar sign support systems, construction supplies such as barricades and safety cones, Carsonite road markers, 3M reflective sheeting and pre-cut sign faces, cutting knives, stainless steel banding materials, safety vests compliant with ANSI/ISEA 107-2010 Class 2 standards imprinted with "Road and Bridge" branding, and miscellaneous items including water-base traffic paint and glass beads. All completed signs must meet specifications requiring .080 aluminum construction with diamond-grade VIP reflective sheeting and 3M protective overlay film. Estimated annual quantities vary significantly, ranging from as few as 3 units to 20,000 units for certain products. Bidders must submit unit prices for each line item using the Excel Bid Pricing Form obtained from the Bonfire Portal, with delivery required within thirty working days of purchase order receipt and during business hours (8:00 AM to 3:00 PM, Monday through Friday). The bid submission deadline is Tuesday, March 17, 2026, at 2:00 PM Central Time, with sealed bids submitted electronically through the Bonfire Portal or by hard copy to the Fort Bend County Purchasing Department at 301 Jackson, Suite 201, Richmond, TX 77469. The contract term begins April 1, 2026, and extends through March 31, 2027, with the option to renew annually for four additional years through March 31, 2031. Award criteria include lowest and best bid meeting specifications, with pricing as one but not the sole evaluation factor.

The solicitation documents do not identify any specific set-aside designations or restrictions limiting participation to particular business categories or disadvantaged enterprises. No incumbent vendors or current contractors are referenced in the available documentation. Vendors must provide certificates of insurance demonstrating workers' compensation, employers' liability, commercial general liability, and business automobile liability coverage with Fort Bend County named as an additional insured, and apparent low bidders are required to complete the Texas Ethics Commission Form 1295 within three calendar days of notification and maintain active status on SAM.gov and the Texas Comptroller website if applicable. All materials must be new, free from defects, and warranted for one year from date of acceptance, and vendors must comply with all applicable federal, state, and local laws and regulations including Occupational Safety and Health Act standards. Pricing must be firm for the entire contract duration and all-inclusive, with transportation and freight costs prepaid by the vendor and incorporated into bid prices; Fort Bend County is tax-exempt and will not pay federal excise, state, or local sales taxes. The specific award value or budget range for this procurement is not disclosed in the available solicitation documents. Additional information regarding this bid opportunity may be obtained by contacting County Purchasing Agent Brooke Lindemann at 281-341-8640.