Traffic Signalization Improvements for Glass Ave. and Wards Rd. , and Enterprise Dr. and Thistle Trail

The City of Lynchburg is soliciting sealed bids for traffic signalization improvements at two intersections—Glass Avenue and Wards Road (signal replacement with pedestrian upgrades) and Enterprise Drive and Thistle Trail/Duncraig Drive (new signal design with corner pedestrian actuation)—under IFB 2027-010, with bids due August 20, 2026 at 3:00 p.m.

The scope encompasses 63 line items including mobilization, traffic control, surveying, signal poles, mast arms, conductor cables, electrical services, traffic signal controllers, video detection systems, pedestrian actuators, sign panels, pavement markings, equipment removal and relocation, and flexible pavement planing with asphalt concrete. At the Glass Avenue location, work includes temporary signal removal and milling and paving. The contract requires substantial completion within 390 calendar days from Notice to Proceed, with liquidated damages at $500 per day for delays.

Bidders must hold a current Virginia Class A Contractor's License and demonstrate at least five years of experience in similar municipal work. The City requires good-faith efforts to utilize Minority and Disadvantaged Business Enterprises. The contract is awarded on a lump-sum basis to the lowest responsive, responsible bidder. Bids must include a 5 percent bid bond or certified check; performance and payment bonds at 100 percent of the base bid are required upon award. Partial monthly payments will be made based on certified estimates, with 5 percent retainage withheld until final completion; bidders may elect an escrow account procedure for retainage management.

An optional virtual pre-bid conference will be held July 30, 2026 at 10:00 a.m. via Microsoft Teams. Requests for clarification are due August 13, 2026 at 3:00 p.m. to Matt Marsteller, Senior Contract Specialist. Addenda will be posted no later than August 14, 2026 at 3:00 p.m. Sealed bids must be delivered to the City of Lynchburg Procurement Division, Third Floor City Hall, 900 Church Street, Lynchburg, Virginia 24504. A public bid opening with live video and audio streaming will occur August 20, 2026 at 3:00 p.m.