Traffic Signal Maintenance Services

The City of Westminster, Colorado is requesting proposals for traffic signal maintenance and emergency repair services on an RFP basis, with proposals due October 9, 2026 at 4:00 PM MT and questions due September 23, 2026. The City anticipates awarding up to two contracts from this solicitation.

The scope requires comprehensive traffic signal maintenance, repair, and extra work on a time-and-materials basis, including all necessary labor, machinery, tools, equipment, and personnel. The contractor must maintain 24/7 emergency response capability with a one-hour response time requirement. Services are performed at various locations throughout Westminster. The contractor must hold a valid Colorado contractor's license and possess IMSA Technician Level I/II/III, Master Electrician, and Crane Operator certifications. General liability and workers' compensation insurance are required with the City named as an additional insured.

The contract structure is an initial one-year term with four optional one-year renewals, totaling five years potential duration. Pricing is submitted on unit and hourly rate basis using the Traffic Signal Maintenance Fee Schedule (Exhibit E). Annual price adjustments are permitted based on labor, materials, or other relevant factors using indices such as CPI or PPI, subject to City negotiation and approval during renewal periods. Progress payments are made 30 days after invoice submission; final payment is contingent on satisfactory completion and inspection.

Evaluation criteria are weighted as follows: Proposed Fee Schedule (30 percent), Reporting and Monitoring of Traffic Signals (20 percent), Response to Requirements in the Scope of Work (20 percent), References (15 percent), and Warranty (15 percent). Proposals must be submitted electronically through the Rocky Mountain E-Purchasing System (BidNet). Question responses will be provided by September 30, 2026, with evaluation scheduled October 10–16, 2026 and City Council approval at a later date.