Traffic Damper

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases, issued a Request for Bid (RFB) on March 27, 2019, for the procurement of 30 units of Mast Arm Traffic Dampers, specifically the Valmont Mitigator TR1 model or approved equivalent products. Bidders may propose alternative products if accompanied by specification sheets demonstrating equivalency to the specified model. The written questions deadline was April 3, 2019, with the Commonwealth's responses posted on April 4, 2019, and bids were due by April 18, 2019, at 10:00 a.m. Eastern Time, with a tentative award date of April 30, 2019. All deliverables must be shipped F.O.B. Destination to the KYTC Division of Traffic Operations Transportation Warehouse located at 1239 Wilkinson Boulevard, Frankfort, Kentucky, with vendors responsible for all freight charges. The contract award will be based on best value using price as the sole measurable criterion, with evaluation allocating 100 points to pricing whereby the lowest bidder receives maximum points and subsequent bidders receive points calculated by dividing the lowest price by their price and multiplying by 100. The contract term is one year effective upon award and expiring April 30, 2020, with optional renewal for three additional one-year periods subject to written approval by both parties, and all bids must remain valid for ninety calendar days following the closing date.

The procurement incorporates resident bidder preferences in accordance with Kentucky Revised Statutes 45A.490-494, and qualified bidders including Kentucky Industries for the Blind and qualified nonprofit agencies serving individuals with severe disabilities receive preference points. As the contract may utilize federal funds, compliance with FHWA Form 1273 requirements (with the exception of Davis-Bacon provisions) and Buy American provisions from the 2012 Standard Specifications for Road and Bridge Construction are mandatory, requiring that materials used be produced or manufactured in the United States. Pricing shall be quoted on an F.O.B. Destination basis, and price increases are not permitted during the first twelve months; only one price increase is permitted during the contract period and must be based on industry-wide price changes with written justification provided thirty days in advance, while price decreases must be reflected immediately. Bidders must submit a signed solicitation face, completed bid information, required affidavits, and specification sheets if proposing approved equal products. No specific budget range or award value is disclosed in the procurement documents, as award will be determined based on the lowest evaluated bid price meeting all technical and compliance requirements.