Tracked Concrete Buggy for District 5

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases issued Request for Bid (RFB) 605 on April 26, 2021, on behalf of the Division of Equipment for Elliott County District 5 to procure one tracked concrete buggy. The solicitation closed on May 12, 2021, at 1:30 p.m. Eastern Time, with a tentative award date of May 14, 2021. The tracked concrete buggy must meet specific technical specifications including a minimum payload capacity of 2,200 pounds, rotatable dumping capability to both front and sides, tracked design for navigation on rough terrain, an operator platform, a minimum 690 cubic centimeter gas engine, hydrostatic transmission preference, and a two-year manufacturer's warranty covering 100 percent parts and labor, with the preferred model being the Canycom SC-75 Track Buggy or equivalent. The unit must be delivered pre-serviced and in first-class operating condition to the KYTC Division of Equipment-Receiving Shop at 1239 Wilkinson Boulevard, Frankfort, Kentucky 40622. All bids were required to be submitted electronically through the Kentucky eProcurement system by the closing deadline, with pricing quoted on an F.O.B. Destination Freight Prepaid and Allowed basis and all shipment and freight charges the responsibility of the vendor. Award was to be determined using a best value ranking approach allocating 95 points for price (lowest bidder receiving maximum points) and 5 points for delivery time (best delivery time receiving maximum points), with delivery time required to be specific and quantifiable rather than vague terms such as "as required" or "as soon as possible," and a one percent per day penalty imposed for each day delivery is delayed beyond the contracted due date unless delays result from factors outside vendor control.

Kentucky resident bidder preference applies in accordance with KRS 45A.494, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities receive preference points in the evaluation process. All bidders and offerors were required to execute the Annual Affidavit form, serving as a mandatory compliance document attesting to compliance with Kentucky's campaign finance laws, sales and use tax registration requirements, state tax compliance, and prohibitions against boycotts of entities in jurisdictions with which Kentucky maintains open trade. Vendors were required to be registered in the Commonwealth eProcurement System prior to submission and must include all required affidavits and supporting documentation with their bid response, with all bids remaining valid for a minimum of 90 calendar days following the bid closing date. No specific award value or budget range was disclosed in the solicitation documents. No incumbent vendor information or existing infrastructure integration requirements were identified in the procurement records. A public bid reading via telephone conference line was scheduled for 3:00 p.m. Eastern Time on the closing date to announce bid results.