Track Resurfacing

The Baker School District 5J in Baker County, Oregon, is seeking proposals for a comprehensive track resurfacing project at Baker High School through a competitive Request for Proposal (RFP) process. The procurement encompasses the complete delivery of track resurfacing, including the main track, long jump, and pole vault areas, with all required permits, labor, materials, equipment, transportation, and event markings. Proposers must submit detailed qualifications, including a Service Level Agreement, project timeline, sample contract, references, and a comprehensive Cost Proposal Form by the August 8, 2023 submission deadline. The District will evaluate proposals based on multiple criteria, including the proposer's ability to meet technical requirements, proposed contract terms, reference quality, and pricing competitiveness. The project has a defined completion timeline, with all work mandated to be finished by March 1, 2024, and proposals will remain valid for 180 days from submission.

The RFP strongly encourages participation from diverse business enterprises, specifically targeting small, minority-owned, women-owned, service-disabled veteran-owned, and emerging small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID). Proposers must complete a Certified Disadvantaged Business Outreach Plan, detailing their strategy for including certified firms as subcontractors and documenting their history of working with diverse businesses. Successful bidders will be required to provide additional documentation, including proof of insurance, a W-9 form, business registry documentation, and potentially a pay equity certification if they employ 50 or more full-time workers and the contract exceeds $500,000. While specific budget ranges were not explicitly stated in the documents, proposers are expected to provide detailed cost proposals covering site preparation, excavation, concrete resurfacing, and additional track area work. The Baker School District reserves the right to reject any or all proposals and will not reimburse vendors for proposal preparation costs.