Track Resurfacing

Hillsdale Community Schools issued a sealed bid procurement for track resurfacing services at Hillsdale High School located at 30 South Norwood Avenue in Hillsdale, Michigan. The project scope encompasses preparation of the existing track surface, application of structural spray coatings with pigmented polyurethane and EPDM granules, and complete track markings for eight 42-inch lanes with event markings conforming to National Federation of State High School Athletic Association standards. Bidders were required to have completed at least three comparable projects of similar size and cost with customer references available. Bids were due November 27, 2018, at 2:00 p.m., with public opening and reading immediately following at the Hillsdale Community Schools Business Office. The project architect is Foresite Design, Inc., located in Berkley, Michigan, and bidding documents were available for examination beginning November 8, 2018, through Foresite Design, online at grbx.com and cam-online.com, and through digital PDF drawings at no cost. All clarification requests were required to be submitted in writing using a designated form, with no direct communication permitted between bidders and the owner during the bidding period. Construction was scheduled to commence June 24, 2019, and be completed by July 9, 2019, with daily liquidated damages of $1,000 assessed for each day of delay beyond the completion date.

Bid proposals required submission in duplicate with a 5 percent bid security in the form of a bid bond, certified check, or cashier's check, and bidders were obligated not to withdraw proposals for 60 days after the bid submission deadline. The successful contractor was required to provide a Performance Bond and Labor & Material Payment Bond equal to 100 percent of the contract price from a T-listed bonding company within ten days of notification of intent to award. Bidders were required to submit a Proposal Form with unit prices for crack repair and structural spray application, a Familial Disclosure Statement, an Iran Economic Sanctions Act Affidavit of Compliance, and a Non-Collusive Affidavit as conditions of award. Comprehensive insurance coverage was mandated, including Commercial General Liability at $1,000,000 per occurrence, Automobile Liability at $500,000 per accident, Workers' Compensation at statutory limits, and Employers' Liability at $500,000 per accident. The owner reserved the right to accept or reject any or all bids and to award contracts based on factors beyond low bid, including quality, completion time, and overall value to Hillsdale Community Schools. No specific set-aside designations, incumbent vendor information, or budget range was identified in the available procurement documents.